Effective Date: February 1st, 2026

 

The Sustainability Club is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect personal data when you visit our website, use our services, or interact with us.

 

This policy applies to all users, including those in the European Union (EU), the United States (US), and other jurisdictions.

 

1. WHO WE ARE

 

Data Controller: The Sustainability Club

Operated by: Nynke Eggen

KVK Number: 73007927

 

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at hello@thesustainabilityclub.com.

 

2. WHAT PERSONAL DATA WE COLLECT

 

We may collect the following personal data when you interact with us:

• Name

• Email address

• Company or organization name

• Job title (if provided)

• Any message or query submitted through contact forms

• Email address when you subscribe to our newsletter

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We also collect anonymized usage data through analytics tools (see Section 6).

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3. HOW WE USE YOUR PERSONAL DATA

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We process your personal data for the following purposes:

• To respond to your queries or messages

• To provide services or information you request

• To send you newsletters when you subscribe

• To analyze how users interact with our website and improve its performance

• To comply with legal obligations

 

4. LEGAL BASIS FOR PROCESSING (EU)

 

Under the GDPR, we process your personal data based on:

• Your consent when you submit forms or subscribe to newsletters

• Our legitimate interest in responding to queries and improving our website

• Legal obligations when required by law

 

5. DATA SHARING AND THIRD PARTIES

 

We may share your data with third-party service providers who help us operate our website and communicate with you:

 

Wix.com Ltd.

• Purpose: Website hosting, contact forms, newsletter management

• Data location: Secure data centers (EU and other regions)

• Privacy Policy: wix.com/about/privacy

 

Substack Inc. (if you subscribe via Substack)

• Purpose: Newsletter delivery

• Data location: United States

• Privacy Policy: substack.com/privacy

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These providers may process or store data in jurisdictions outside your own. We ensure appropriate safeguards are in place, including standard contractual clauses where applicable.

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We do not sell your data to third parties.

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6. COOKIES AND ANALYTICS

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We may use cookies and analytics tools to understand how users interact with our website. This helps us improve functionality and user experience.

Currently, we use minimal tracking. If we implement additional analytics or marketing tools in the future, we will update this policy and request your consent where required.

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To manage your cookie preferences, please adjust your browser settings.

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7. DATA RETENTION

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We retain personal data for as long as necessary to fulfill the purposes described in this Privacy Policy:

• Contact form inquiries: Until resolved, or maximum 6 months unless ongoing communication requires longer

• Newsletter subscriptions: Until you unsubscribe or request deletion

Should you wish to delete your personal information sooner, please contact us at hello@thesustainabilityclub.com.

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8. INTERNATIONAL DATA TRANSFERS

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Some of our service providers (e.g., Substack, Wix) may store or process data outside the European Economic Area, including in the United States. When you submit personal information to us, it may be stored on servers outside your jurisdiction. We ensure such transfers comply with applicable legal requirements through:

• Standard Contractual Clauses approved by the European Commission

• Service providers with appropriate data protection frameworks

• Adequacy decisions by relevant authorities

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9. YOUR RIGHTS

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Depending on your location, you may have the following rights:

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European Union (GDPR)

• Access your personal data

• Correct inaccurate or incomplete data

• Request deletion ("right to be forgotten")

• Restrict or object to processing

• Data portability

• Withdraw consent at any time

• Lodge a complaint with your Data Protection Authority (Autoriteit Persoonsgegevens in the Netherlands)

United States (California—CCPA/CPRA)

• Know what categories of personal information we collect and why

• Request a copy of your personal data

• Request deletion of your personal data

• Opt-out of the sale or sharing of your personal data (Note: we do not sell data)

• Non-discrimination for exercising your rights

Australia

• Access and correct your personal data

• Complain to the Office of the Australian Information Commissioner (OAIC) if you believe your privacy has been breached

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10. HOW TO EXERCISE YOUR RIGHTS

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You can submit requests to access, correct, or delete your personal data by contacting us at hello@thesustainabilityclub.com.

We will respond within the timeframes required by applicable data protection laws (typically 30 days).

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11. CHILDREN'S PRIVACY

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Our website and services are not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

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12. DATA SECURITY

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We take appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, no online transmission is 100% secure, and we cannot guarantee absolute security.

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13. CHANGES TO THIS POLICY

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We may update this Privacy Policy from time to time. The latest version will always be available on this page, with the "Effective Date" clearly indicated. Significant changes will be communicated via email to newsletter subscribers.

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14. COMPLAINTS

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European Union: Autoriteit Persoonsgegevens

Website: autoriteitpersoonsgegevens.nl

Phone: (+31) - (0)70 - 888 85 00

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United States (California): California Attorney General's Office

Website: oag.ca.gov/privacy

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Australia: Office of the Australian Information Commissioner (OAIC)

Website: oaic.gov.au

 

15. CONTACT US

 

For questions about this Privacy Policy or how we handle your data:

Email: hello@thesustainabilityclub.com

 

This policy complies with:

• EU General Data Protection Regulation (GDPR)

• Dutch Data Protection Act (Uitvoeringswet AVG)

• California Consumer Privacy Act (CCPA/CPRA)

• Australian Privacy Principles